Job Description
Job Brief Administrative Assistant
Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly capable Policy/Research Analyst located in Arlington, Virginia.
The successful candidate will have a solid background in detailed research, analysis and operational matters within the Diversion Program Areas. The Policy/Research Analyst will perform a wide range of administrative, office and professional support activities.
Position Responsibilities: - Responsible for administrative support activities intended to reduce the opportunity for the commission of criminal acts in violation of the Controlled Substances Act.
- Examines and research pertinent federal and state laws, regulations, and policies to ensure compliance with controlled substances reporting requirements across various registrants.
- Research and analyze federal policies concerning various schedules of controlled substances and drug codes to provide responses to inquiries from external entities seeking clarity, information, or guidance.
- Reviews previously established policies and procedures and based on the individual state's regulations and licensing criteria, provides recommendations to address accuracy, efficiency, and effectiveness.
- Develops and maintains relationships with the registrant community.
- Coordinates assigned actions to support the registration program for the Diversion Control Program (DCP). Makes initial determination for handling and processing information requests and prepares written or verbal information based on the nature of the request and agency practices.
- Responsible for responding to inquiries. Provides support regarding the full scope of the agency's registration program policies and procedures.
- Maintains liaison by phone and correspondence with military credentialing officials, other federal agencies including multiple components of the Department of Health and Human Service, internal sections, state licensing boards, and registration agencies. Advises current and potential applicants and registrants on federal, state, and local regulations and agency rules and standards.
- Drafts program-related correspondences, reports, and/or other written materials associated with established organizational programs, policies, and/or operations. Responsible for gathering information regarding organizational functions and workload to recommend program actions and/or policies.
- Utilizes a variety of research tools and information gathering techniques to verify the accuracy and validity of information submitted through the registration program.
- Conduct criminal history reviews and background checks using various investigative methods to confirm the authenticity and completeness of application data. Ensures compliance with legal and regulatory standards. Analyzes results to identify discrepancies, offering informed recommendations for decision-making and process improvements.
- Reviews and processes new applications and renewals, with special attention to individuals or entities eligible for fee exemption based on federal regulations and guidelines. Identifies and approves qualified applicants, while rejecting unqualified ones, by thoroughly vetting application information according to federal regulations and state statutes. Examination efforts include reviewing referrals from state counterparts for disciplinary actions such as licensing related investigations, revocations, suspension, or probations taken by state or federal oversight authorities.
- Reviews complex policies, regulations, and laws affecting the administration and enforcement of the Diversion Control Program. Frequently references language and directives supporting the Controlled Substances Act or the Code of Federal Regulations.
- Reviews information and applies standard analytical techniques to develop recommendations with consideration of unanticipated changes and unusual factors.
- Queries systems and respond to inquiries both internal and external to the agency regarding applications.
- Examine referrals on licenses that have been revoked, investigated, or placed on probation by state authorities. Verifies agency registration information in automated databases. Refers problem transactions to investigators when appropriate.
- Ensure controlled substance license applications have been properly reviewed and application information has been fully checked and verified. Determines if submitted supporting documents are complete, proper, and justify the approval of controlled substance licenses.
- Facilitates license registration process. Reviews of all registration transactions to verify the internal control process have been followed and rejecting those not completed in compliance with agency standards and/or other applicable laws, rules, and regulations.
- Develops and serves as a presenter on presentations and training sessions detailing DEA's Registration Program and processes to staff inside and outside of the section.
- Performs other duties as assigned.
Position Requirements: - Minimum of a bachelor's degree or equivalent.
- Must have 5 years of relevant experience.
- Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.
Skills: - Experience with Microsoft Teams and SharePoint management and computer software programs.
- Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Possess knowledge of applying analytic methodologies and principles to address program needs.
- Experience utilizing open-source databases to conduct checks, verify information, and support research activities and program decisions.
Security Requirements :
Security Clearance Level: Public Trust
- Background Check
- Applicants selected will be subject to a government background investigation and must meet eligibility and suitability requirements.
- Must be a US Citizen with the ability to obtain a US Government security clearance.
- Successful Pass of Ocean Bay, LLC. Background Investigation Drug Screening and Credit Check.
Position Location: Arlington, VA Anticipated Salary Range: $67,000.00 - $73,000.00 Apply online at: VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Job Tags
For contractors, Work at office, Local area, Trial period,