Job Description

Job Description and Duties

With general direction provided by the Assistant Division Chief, Administration (CEA Level A), the Contract Officer is responsible for the administration of the department’s Contracts and Procurement Office. This includes oversight of the State Controller’s Office (SCO) delegated purchasing authority for the acquisition of commodities and contract services and for the submittal of acquisitions to the Department of General Service for non-delegated solicitation.

The Contract Officer works closely with the Department of General Services (DGS) and California Department of Technology (CDT) to ensure the application and interpretation of statewide policies and requirements are adhered to and incorporated into all acquisitions. The Contract Officer serves these entities and the SCO Division Chiefs and Executive Management. The Contract Officer manages the work of a core group of staff that are involved in the areas of contract and procurements, Information Technology (IT) project support, Supplier Diversity, and compliance with a department-wide scope.

Duties Performed:
(Candidates must perform the following functions with or without reasonable accommodations.)

• Develops an understanding of all program functions in order to formulate department-wide contract and procurement policy and coordinates processes across divisions. Oversees the acquisition the development and execution of Service Contracts, Procurement, IT Project acquisitions, and Supplier Diversity, utilizing staff located in each program area. Manages, directs, and coordinates the activities of a core group of specialized technical staff responsible for oversight of multiple units that perform critical workload with a department wide and statewide impact.

• These critical activities include interpreting and applying all pertinent Public Contract Code, State Contracting Manual, State Administrative Manual, and any externally imposed contracting and procurement mandates and directives; developing and monitoring adherence to all departmental related policies, procedures, and guidelines; ensuring revisions to the SCO’s contracting and procurement manual are accurate, timely, and properly communicate; and providing consultation services to Executive level staff and departmental leadership. Oversee the Supplier Diversity Program, in collaboration with the Staff Services Manager II, providing direction for the annual efforts based on input from Executive and departmental leadership. Conducts the more complex and sensitive special projects and assignments related to the Office work, and manages all other special projects assigned to the unit. The position is responsible for collaborating with all Administration and SCO Division staff, disseminating policies and guidelines timely, and ensuring they receive the necessary training and resources. This position is responsible for partnering with Budget Office and Departmental Accounting Office leadership to provide fiscal oversight of all SCO funding.

• Advises departmental management on all contract and procurement matters affecting the SCO. This includes preparing status reports and updates for project management. Also responsible for developing and managing documentation needed to meet administrative and contractual reporting requirements.

• Develop, augment, and review policies and procedures for Contract and Procurement operations that are consistent with applicable rules/laws, as well as the Controller’s constitutional and statutory responsibilities.

• Encourages a teamwork approach among staff to ensure cross training and staff development occurs. Fosters a culture of collaboration, focused on the development and review of system requirements, training, re-engineering, change management, communication and other activities. Coach’s employees in achieving their daily work and professional development goals. Provides timely and constructive feedback to employees on their work performance and works with employees to develop and achieve their annual individual development plan goals. Take appropriate corrective actions, as necessary. Develop and takes appropriate steps to implement an approved succession plan for the Contract and Procurement Office.

• Serves as the primary contact with control agencies on contract and procurement related issues and demonstrates advanced knowledge of the State of California’s applicable processes and requirements.

You will find additional information about the job in the .

Working Conditions

This position is located at The Emerald Tower on Capitol Mall, steps from Tower Bridge and is walking distance to the State Capitol. The building offers affordable monthly parking, employee gym access, an amenities center, and a beautiful mid-tower garden terrace. It is conveniently situated only blocks from Old Sacramento, numerous restaurants, a seasonal farmer’s market, and the Crocker Art Museum. Overlooking the Golden 1 Arena and Downtown Commons, the office is accessible from Sacramento Regional Transit’s light rail and bus systems, with convenient access to I-5, I-80, US 50 & US 99. 

This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies. 

Special Requirements

A resume is required.

A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions. 

Take the required examination here: Staff Services Manager III Examination

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  The SOQ should be no more than 2 pages in Arial 11-point font, please number responses in the order asked (please note, the questions do not need to be restated in the SOQ).

  1. Describe your managerial experience making decisions on sensitive or high-impact policy and program issues. Include examples of how you balanced political, fiscal, and operational considerations to achieve successful outcomes and maintain accountability to leadership and stakeholders.
  2. Describe your experience in developing and revising policies; and your experience in aligning statewide policies, procedures, and activities with organizational or strategic goals. Specifically, provide an example that highlights how you successfully navigated between literal adherence to a statewide policy versus use of the policy as a guideline to ensure compliance without limiting departmental innovation and operational efficiencies.
  3. Provide examples that demonstrate your experience in facilitating strategic planning, establishing, and tracking performance measures, and aligning initiatives with broader organizational goals.

Job Tags

Permanent employment, Full time, Contract work, Seasonal work, Work at office, Remote work,

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