Job Description

A national law firm in Manhattan is seeking a highly organized Administrative Assistant to support a team of attorneys. This is a direct-hire opportunity with strong long-term potential for someone committed to a career in legal administration.

On-site schedule: 5 days per week

Hours: 9:00am–5:30pm

Base salary: $65-80K + discretionary bonus + OT

Responsibilities:

• Provide comprehensive administrative support to a team of attorneys, including calendar management, appointment scheduling, and phone coverage
• Draft, revise, and format legal documents for the litigation department
• Prepare and format Excel spreadsheets
• Coordinate meetings, conference calls, and other daily logistics, including travel arrangement and authorization
• Maintain both electronic and physical filing systems in accordance with firm policies
• Assist with formatting Letters, Memorandums, Motions, etc, including New Case Forms
• Prepare expenses and check request forms
• Enter attorney time into the time management system
• Support document management and general office operations as needed

Qualifications:

• At least 5 years of legal administrative experience in a law firm setting is required
• Proficiency with Microsoft Word and Excel
• Strong skills in grammar, proofreading, formatting, and document handling
• Expert knowledge of legal documentation
• TOC/TOA experience preferred, not required
• Excellent time management, organization, and communication skills
• Bachelor’s degree preferred but not required

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