Job Description

Position Type: Clerical/Grade IV Clerical Date Posted: 5/20/2025 Location: Tartan High School Closes to internal bidders on May 27, 2025 at 3:30 pm. Position: Secondary School Secretary - Grade IV (11 mo stretch) Work Schedule: Monday-Friday, 8 hours/day Start Date: August 2025 Pay: Starting pay is $19.25 - $21.89 per hour dependent on qualifications Benefits: Benefits available per the clerical labor agreement which can be found online at: Required Qualifications: High school diploma or equivalent Minimum of two years of relevant clerical experience Strong communication (written and oral) and interpersonal skills Strong computer skills including word processing, database, and spreadsheet programs Skilled in organizing, prioritizing tasks, multi-tasking, and record-keeping Self-motivated with the ability to function with minimal supervision Ability to maintain confidentiality Responsibilities: Provide customer service to administration, staff, students, parents, and community members. This includes responding to telephone, fax, mail, and email requests promptly and accurately. Type and prepare various documents for the Assistant Principal Coordinate major events, such as the first day of school workshop and the graduation ceremony Design and monitor weekly progress sheets, develop the agenda, and prepare referrals for special and regular education services Coordinate homebound services with applicable staff Coordinate announcements with staff and students Ensure proper programming of daily bells Collect information, prepare the weekly agenda, and maintain the spreadsheet for the student needs committee Document and track behavioral referrals and suspensions Prepare and forward expulsion documentation to the District Education Center for investigation and complete the report to Children's Family and Learning Maintain student attendance records, preparing daily dismissal lists and quarterly reports Prepare truancy documentation for Ramsey and Washington County Attorney Generate petitions for Community Corrections and notify the Assistant Principal of tobacco violations Maintain the list containing book/material fines due Update Northeast Metro with special activities taking place at the school Coordinate the annual calendar Schedule and coordinate school pictures Plan and organize parent-teacher conferences Plan, organize, and coordinate the graduation preparation process. This includes scheduling, ordering graduation attire, announcements, diplomas, the Graduation Handbook, programs, tickets, seating, licensing, insurance, set-up/take-down, and payment of expenses incurred. Maintain a graduation budget and count, verifying and depositing graduation-related fees accordingly Generate and submit job posting requisitions Order office and classroom supplies Complete print shop requisitions and coordinate the printing of correspondence such as employee handbooks, memos, teacher check-off lists, etc. Prepare tickets for school events such as graduation and dances Respond to emergency situations as necessary Other related duties as assigned Independent School District No, 622, North St. Paul-Maplewood-Oakdale, does not discriminated on the basis of sex and prohibits sex discrimination in any education program or activity. ISD 622 is an equal opportunity employer and supports an inclusive workplace environment. North St. Paul-Maplewood-Oakdale Schools

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