Office Administrative Assistant Job at The Hollister Group, Boston, MA

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  • The Hollister Group
  • Boston, MA

Job Description

Job Description

People Team Coordinator

Overview:

Join our client—a dynamic leader in real estate investments— as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company.

Responsibilities:

  • Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience.
  • Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow.
  • Assist with scheduling meetings, catering arrangements, and event setups to support office functions.
  • Maintain a clean, organized front desk and communal areas, ensuring a professional environment.
  • Respond promptly to inquiries and direct calls or messages with clarity and professionalism.
  • Support general office operations and contribute to a positive workplace ambiance.
  • Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues.

Requirements:

  • 1-2 years of office administration or relevant customer-facing experience.
  • Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus.
  • Excellent verbal and written communication skills.
  • Highly organized with keen attention to detail and strong multitasking abilities.
  • Professional, polished, and reliable; self-motivated with a service-oriented mindset.
  • Proficiency in Google Suite and Slack (training provided).
  • Delegates flexibility and creativity in solving problems quickly and efficiently.
  • High school diploma or equivalent required; degree is not mandatory.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Job Tags

Work at office,

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