Job Description

JOB DESCRIPTION

TITLE OF POSITION: Middle School Secretary

QUALIFICATION:

1. High school diploma
2. Computer/typing experience
3. Bookkeeping experience
4. Aptitude for work to be performed

REPORTS TO: Building Principal JOB GOAL: To assure the smooth and efficient operation of the school office for maximum positive impact on the education of children.

PERFORMANCE RESPONSIBILITIES:

Receive visitors and answer multiple phone lines. Refer visitors and callers to appropriate personnel and take message for them. Prepares and enters purchase orders for all building supplies. Prepares work orders for building maintenance and web tickets for technology. Keeps accurate records for building budgets, banking/checking accounts. Collects, counts, records and deposits all monies for building activities. Receives incoming mail and distributes where necessary Receives out-going correspondence and prepares for in-district distribution Prepares budget, state, federal, and organizational reports as directed by the building principal. Sets up and maintains office files, student files, and personnel files for building principal Checks in all new supplies/equipment and keeps accurate record of ordering/shipping/receiving accounts. Keeps inventory file for all building supplies/equipment. Assists in determining and ordering building supplies/equipment. Works with the school nurse to take care of minor medical needs of students and staff as needed. Calls parents to check on student attendance. Collects student data on new enrollees and maintains student cumulative files. Maintains daily teacher attendance records and substitute calling system. Maintain the time clock system for all classified staff. Assists teachers in preparing instructional materials as time permits. Entering absences and log entries for students. Run reports for Attendance/truancy and send notifications letter to parents. Maintain machines such as copiers and laminators. Aid in all drills (tornado, lock-down, etc.) Performs other duties as assigned. TERMS OF EMPLOYMENT: Ten month EVALUATION: Performance of this job will be evaluated annually by the Building Principal Seaman Unified School District 345

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