Job Description

Job Description

Job Description

Job Title: Office Manager – Mobile Primary Care Operations 
Company Overview: 
Odyssey Medical Group is a pioneering mobile nurse practitioner group also offering Remote Patient Monitoring and Chronic case management headquartered in Bloomington, Indiana. We specialize in providing advanced primary care services using cutting-edge technology to monitor and support elderly and disabled patients. Our mission is to deliver comprehensive healthcare services directly to our patients' homes or care facilities. 

Job Description: 
We are seeking a dedicated and organized Office Manager to oversee the daily operations and administrative functions of our mobile healthcare team. In this role, you will play a key part in supporting our field-based Nurse Practitioners, coordinating logistics, managing scheduling, and ensuring the smooth execution of operational and billing processes. You’ll help maintain compliance, streamline workflows, and support Odyssey’s mission to provide exceptional care through technology-driven, patient-centered systems. 

This is a contracted position with the potential to transition to a traditional W2 employee role by 2026. 

Responsibilities: 

• Oversee daily administrative and operational activities for the mobile primary care program. 
• Coordinate provider schedules, patient assignments, and visit logistics. 
• Request and collect patient records as needed for labs, testing and hospital visit notes.
• Assist NP with uncontrolled RX refills and tracking of controlled substances for refill dates.
• Coordinating F2F encounters with clinical staff for patients on the Remote Patient monitoring program.
• Coordinating with provider for signature on outside provider orders 
• Assisting Provider with scheduling and faxing of orders to local vendors and hospitals for ordered testing.
• Support billing and documentation workflows by ensuring accurate and timely data entry into the EMR.
• Submission of prior authorization for services rendered and medication when requested from pharmacists.
• Serve as the primary liaison between field-based NPs, administrative staff, and leadership. 
• Manage communication with care facilities, patients, and families to support scheduling and follow-up. 
• Monitor completion of required documentation and compliance tasks. 
• Assist with onboarding and training of new providers and administrative staff. 
• Track key operational metrics such as visit volume, patient onboarding, and provider productivity. 
• Collaborate with leadership on process improvements and quality assurance initiatives. 
• Help implement technology platforms and ensure staff adoption of digital tools. 

Qualifications: 

• LPN degree, or Medical Assistant preferred. 
• Prior experience in medical office management, care coordination, or healthcare operations required. 
• Strong organizational and project management skills with attention to detail. 
• Proficiency with EMR systems and digital healthcare platforms. 
• Excellent communication, problem-solving, and multitasking abilities. 
• Ability to work independently and manage competing priorities in a dynamic environment. 

Benefits and Perks: 

• Competitive compensation with opportunities for growth. 
• Flexible schedule with remote work options. 
• Access to advanced technology platforms and support tools. 
• Collaborative and mission-driven work environment. 
• Opportunity to shape operational systems in a growing organization. 

How to Apply: 
To apply for this opportunity, please submit your resume to Odyssey Wellness. We are actively hiring for this position to support our expanding team across the state of Indiana. Join Odyssey Wellness Group and help us build a more accessible, technology-enabled healthcare future. 

Equal Opportunity Employer: 
Odyssey Medical Group is an equal opportunity employer and values diversity in our workforce. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable laws. 

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