Job Description

STAUD Clothing, headquartered in Los Angeles, CA, has an opening for an Inbound Logistics Coordinator at its Los Angeles office location.

Founded in Los Angeles in 2015 by Sarah Staudinger and George Augusto, Staud stands at the intersection of vintage inspiration and modern design—cool, confident, and deeply tied to culture. From cult-favorite accessories to elevated collaborations with brands like Birkenstock and St. Regis, Staud has built a world that’s distinctly LA yet globally resonant.

STAUD offers a health care plan to include medical coverage, dental care, vision insurance, an FSA plan, and a matching 401k plan.

Role Overview

The Inbound Logistics Coordinator is responsible for ensuring all inbound shipments from domestic and international vendors are shipped, tracked, and received accurately and on time. This role bridges communication between vendors, freight partners, the company’s 3PL warehouse, and internal teams. The coordinator verifies purchase order accuracy, monitors delivery timelines, resolves exceptions, and ensures products arrive correctly and are processed efficiently.

This role is essential for maintaining product flow, meeting launch timelines, and supporting the company’s inventory accuracy and profitability.

Essential Duties

Inbound Shipment Management

• Track all inbound shipments daily to ensure timely pickup, transit, and delivery to the 3PL.
• Communicate with carriers, freight forwarders, and vendors to secure ETAs, tracking details, shipping confirmations, and necessary documents.
• Troubleshoot delays, customs issues, routing errors, or exceptions to keep product on schedule.

3PL Coordination

• Serve as the main point of contact with the 3PL on inbound deliveries.
• Send POs, ASNs, packing lists, and any required intake documentation to the 3PL prior to delivery.
• Monitor the 3PL’s receiving queues to ensure shipments are processed within SLAs.
• Investigate and resolve receiving discrepancies with the 3PL, vendors, and internal teams (shortages, overages, damage, mislabels).
• Communicate inbound arrival timelines and confirmations to cross-functional partners.

Purchase Order (PO) & Documentation Management

• Review POs for accuracy, ensuring correct styles, quantities, delivery windows, and cost data.
• Ensure all vendor documents (packing lists, commercial invoices, labels, etc.) comply with company and 3PL requirements.
• Reconcile any mismatches between PO data and shipment contents, escalating issues to Buying/Production as needed.

Vendor & Internal Communication

• Provide vendors with routing instructions, packaging requirements, and shipping guidelines.
• Follow up with vendors on ship dates, delays, or missing documents.
• Keep internal teams updated on shipment status, risks, and timeline changes affecting inventory availability or product launches.

Data & Systems Management

• Maintain real-time shipment tracking logs or dashboards.
• Update ERP or inventory systems with shipment statuses and receipt confirmations from the 3PL.
• Analyze inbound performance and identify recurring issues with vendors or carriers.

Prerequisite Knowledge, Skills, and Education

• 1–3+ years of experience in logistics, supply chain, inventory management, or operations—ideally in apparel or consumer goods.
• Experience working directly with a 3PL warehouse and freight forwarders/carriers.
• Understanding of import logistics and Incoterms is a plus.
• Strong knowledge of inbound logistics, transportation, and warehouse receiving within a 3PL environment.
• Excellent written and verbal communication skills with vendors, carriers, freight forwarders, and 3PL warehouse teams.
• High attention to detail and strong organizational skills.
• Ability to manage multiple inbound shipments and shifting priorities in a fast-paced environment.
• Proficiency with Excel/Google Sheets
• Strong problem-solving skills and comfort with operational troubleshooting.
• Ability to understand routing guides, freight terms, BOLs, packing lists, and commercial documents.
• Knowledge of Full Circle is a plus
• Proficiency in Microsoft Office suite with an emphasis on Excel
• Strong interpersonal skills
• Self-motivated team player
• Ability to multi-task, organize, and prioritize work

Physical and Mental Requirements

• Standing and sitting for extended periods of time.
• Lifting up to 25 pounds in a safe and prudent manner.
• Ability to move throughout an office with ease.
• Ability to read, write, and understand English.
• Ability to effectively interact with others internally and externally.
• Ability to utilize office equipment in a safe and prudent manner, including a copy machine, fax machine, computer, telephone, and other general office equipment that may be used regularly.
• Ability to work with many different personalities.
• Ability to work in a fast-paced environment.
• Correctable vision and hearing.
• Ability to work remotely and on-site.

Job Type: Full-Time, Exempt

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