Job Description

Position Overview : As an Expeditor & General Office Assistant, you will play a crucial role in ensuring the smooth and efficient flow of materials, components, and products through the supply chain. You will work closely with the Expeditor and other team members to facilitate the timely delivery of goods to our customers and maintain inventory & customer order accuracy. This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced and dynamic environment. Continuous organizational and situational critical thinking with an actionable approach is imperative.

This individual has the responsibility and authority to carry out assigned tasks.

Key Responsibilities:

Order Processing and Tracking:

• Assist in processing and tracking of purchase orders and sale orders, ensuring accurate documentation, and timely updates in the company's systems.
• Monitor the status of incoming and outgoing shipments, keeping all parties informed of any potential delays or issues.
• Primarily, incoming shipments that are both domestic and internationally originated.
• Daily correspondence with shipping companies (FedEx, UPS, DHL) and US Customs & Border Patrol - ensuring a timely delivery.
• Working rigorously with sales and procurement team to communicate potential issues, delays and other information.

Logistics Coordination:

• Collaborating with carriers, freight forwarders, and logistics partners to arrange timely and cost-effective deliveries and strategies.
• Prepare shipping documents, customs paperwork, and any necessary compliance-related documentation.

Communication and Documentation:

• Communicate with suppliers, internal teams, and customers regarding order status, shipment updates, and any potential issues.
• Maintain detailed records of all logistics activities and transactions to ensure transparency and efficient tracking.

Quality Assurance:

• Assist in inspecting incoming documentation for quality and quantity accuracy, reporting any discrepancies to the appropriate parties for resolution - typically, procurement & sales managers.
• Monitor and adhere to quality control procedures and requirements throughout the supply chain process.
• Gathering Terms & Conditions, Quality paperwork and assessments for new suppliers, as well as updating current supplier profiles as needed and when necessary.

Problem Solving:

• Act as a resourceful problem solver to overcome potential logistics challenges and unexpected issues that may arise during the shipping and handling process.

Software & Portals:

• Working regularly in our internal software. Internal software holds all supplier profiles that may require updated information for contacts, delivery, payment terms, etc.
• Entering both purchase and sales orders, assuring accuracy.
• Constant monitoring of incoming shipments, requiring updated delivery information, tracking numbers, and ultimately hard dock dates for the arrival of cargo.
• Keeping internal system clean and organized for quality purposes.

Qualifications and Skills:

• High school diploma or equivalent required; additional education or certifications in logistics or supply chain is a plus.
• Previous experience in a logistics or supply chain-related role, preferably within the aerospace or electronics industry, is advantageous.
• Strong organizational skills with acute attention to detail and ability to manage multiple tasks simultaneously.
• Multi-tasking is essential. Attention to detail. Strong organizational skillset. Ability to communicate both verbally and in writing.
• Proficiency in using computer systems and software relevant to logistics and inventory management (e.g., ERP systems, Excel, shipping software).
• Excellent communication skills, both verbal and written, to interact effectively with suppliers, team members, and customers.
• Knowledge of import/export regulations, customs procedures, and international shipping practices is beneficial.
• Ability to work in a fast-paced and dynamic environment, adapting quickly to changing priorities and requirements. Objectives will always remain the same.

*This individual has the responsibility and authority to carry out assigned tasks.

Job Tags

Similar Jobs